Many professionals across the world rely the platform Microsoft Outlook for sending and receiving email. It’s one of the top three popular Platforms. In this Outlook review will clarify its capabilities and advantages.
What is Outlook?
It’s an application by Microsoft that is utilized primarily for sending and receiving mail. However, its capabilities exceed postman duties. It can be used to manage your calendar for users, by adding entries like appointments as well as tasks to be completed and also managing contacts. It is it is part of Microsoft Suite, you can purchase it in conjunction alongside other Office tools.
Outlook is in use since 1997, when it was released as a an element of Microsoft Office 97 package. Since the time it has been replaced by variations with enhanced features designed to make the lives of office workers easier. Nowadays, automation is the element that every tool for enterprise tries to integrate and Outlook is no different.
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Overview of Microsoft Outlook
Microsoft Outlook is web-based and offers a variety of features. One of the main reasons people choose Microsoft Outlook is its ability to keep an uncluttered inbox that is free of spam messages to allow users to concentrate on important communications.
With the changing times the software can integrate with social media and easily share videos. However, this doesn’t slow it down. Whether you’re using integration or sharing content from a social network with your team members the process can be completed perfectly and with the possibility of automatizing these tasks.
Microsoft is giving their main mail platform a fresh look to create Outlook 365 which is the ultimate in simplicity, while bringing many features in it. While other mail platforms limit attachments to 25MB, this can allow up to 300MB, which is a good thing in light of what modern businesses could require sharing via mail. This feature is also supported by SkyDrive that provides document storage.
Outlook Mail Features
Most mail users do not consider what features matter as they believe they only need to be capable of sending and receiving mail. However, there’s a lot more to it, and Outlook mail is a clear example of this, with features that let you get more out of your email account.
Email Automation lets users to control the exact time at which mail will be sent. It is possible to draft an email in the evening and then program it to go to your recipients in the morning, if your customers are online. This is also helpful when you need to send out notifications and you don’t want to miss it. Just schedule it, and it will be delivered when you want it to be.
Task Scheduling with Mail: This will save you from needing the calendar open to set up an appointment or task. It is as easy as dragging an email with the information about a task, and drop it into the calendar tool. The job will get scheduled in a way that is automatic.
Integration of Social Media: Users can connect posts and messages on social media to their email accounts so that even when you are not on the social media platform you can respond to posts or messages. Additionally, you can receive notifications whenever your company appears on any social media platforms.
The Junk Filter: Are bored of receiving marketing mail early in the morning on Monday? Do you need to look through your email inbox to find out which messages are crucial? Outlook email filters spam mail so that all you receive is relevant mail. is relevant to your job.
Synchronization Outlook permits you to transfer your mail between different devices. This means that you can access your email on your workplace laptop, your mobile phone, as also on the laptop you use at home as well as on other device you have.
Customized View: The user can choose what their inbox will display when they check it. For instance, you could select a particular color for mail that is not read and highlight emails that contain keywords. Users can choose how they want to use outlook for them rather than being trapped by the default outlook.
It has a variety of options that are available when a user investigates its capabilities. The basic idea is that the purpose of these features is to assist users in working more efficiently and with greater efficiency.
Microsoft Outlook Pros & Cons
Pros
- + Very safe
- + Extensive compatibility
- User-friendly interface
Cons
- Limited personalization
- -Cost
- Limited feature set
Integrating Outlook
You can enhance the efficiency of your mail account with Outlook integrations. These integrations can boost the tasks you’re capable of accomplishing without having to live the screen of your mailbox. Microsoft is constantly adding new programs that are able to integrate with their mail platform, and this makes automatizing different tasks simple.
The process of connecting is simple since, in the majority of instances, there are instructions from Outlook or the app from a third-party which you would like to join. In certain situations you might need to write a little code to enable the connection.
There’s a bright side for those who are averse to the idea of having code because Zapier can be used Zapier to connect the Outlook account with hundreds of other programs. This integration does not require programming. Simply selecting the application from the list and writing the trigger and actions you’d like done, you can implement in a matter of minutes.
It is clear that Microsoft recognizes the necessity for integrations and therefore they put in the effort to ensure that users have seamless integrations with a wide range of popular applications utilized by companies. It includes, for instance, social media websites as well as cloud storage applications documents, news feeds and many other applications.
These integrations transform an excellent email account into an impressive automatization tool that allows users perform a variety of tasks without the need switching windows, or start new tabs.
Outlook Webmail Pricing
It’s a bit difficult to grasp the pricing of Outlook. It’s because you can see information that says Outlook Webmail is free, but at the same time, you could find a huge price that is $139.99 on their site. To clarify, Outlook is free to use online, and it comes with a number of amazing features. However, you may have to pay extra for storage space and advanced features.
It is also important to be aware about the reality that Microsoft website promotes the 365 suite, which is a blend of different tools that include a mail account. Outlook is included in the subscription to other tools for productivity will be available for a substantial cost and comes with other features such as OneDrive, Excel, and Word.
If you are a company looking to reap the benefits of the complete set of Microsoft products, it’s recommended to spend the cash and purchase the complete plan. The free account is suitable for small-sized companies or individuals who are content with a limited amount of storage space. The free account could help the user understand how to use the service prior to they make the decision to purchase.
Security
The security of your data and conversations is a matter that everyone ought to be concerned about. Microsoft has attempted to provide security basics for its Outlook clients, however it’s clear that the best features need to be purchased. For instance that a free account does not include encryption for attachments and messages. They will also not be checked for threats in the absence of paying for a subscription.
It is possible for users to set up their own security with third-party software to shield themselves from malware and data theft. It is recommended to use two-step authentication.
Mobile App
When you are looking for an email service using mobile apps, it is something that you must be thinking about. It is more than access to your email while on the move. Outlook is aware of this and has developed an application for mobile devices that’s just as efficient like the one on desktop. It is possible to accomplish anything with your mobile device, such as automating processes and more. It’s arguably the most effective email mobile app for businesses.
Verdict
Microsoft Outlook may struggle for recognition against Gmail or Apple Mail, but it has made an impression on people who have tried it. Its ability to have the support of other powerful tools of the suite of applications makes it more popular with businesses and for those who are invested in office suites such as Word, Excel, and PowerPoint.
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